A key aspect of your duty of care is ensuring that your travelling staff are safe. Many firms want to reach out to employees during their journey to confirm their status. They also need to be able to check their status when an emergency arises. Voyage Manager uses intelligent automation to speed up and streamline safety check-ins, lifting the burden from travel managers.
Compliant trips get approved instantly
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All non-compliant trips are flagged. This makes it much harder for staff to circumvent the rules.
Policy changes apply to all future travel requests.
Traditional manual check calls are laborious, repetitive and costly. Travel managers spend hours each day working through call sheets while frustrated travellers wait for busy staff to contact them. Both sides must contend with time differences and missed connections. There’s little or no audit trail, and certainly not one available across the organisation.
Voyage Manager does away with manual check calls. Our automated safety check-in system lets travellers confirm their status in several quick, convenient ways:
Note that our system also supports manual check-ins if you have an internal admin or operations centre. The responses to manual check-ins will be combined with existing data to give a comprehensive view of the status of your travellers.
The system accounts for the local time of the traveller when sending check-in requests so that they are not disturbed in the middle of the night.
Voyage Manager's safety check-in process is smooth and easy to understand. It saves time for travellers, and turns check-ins into a habit rather than a chore. This shift in perception fosters higher compliance rates. Our automated system also frees travel managers to concentrate on more critical responsibilities.
Voyage Manager conducts automated daily safety check-ins by default. The frequency and timing of checks can be easily customised, and check-ins can be disabled on particular days. You can also select groups of travellers, and send them check-in requests on demand.
The system will alert the administrator if a traveller fails to respond to a check-in request within the allocated time. Your organisation can then react according to your standard operating procedure. You may wish to issue another check-in request, or try alternate contact methods. Or you may opt to escalate to a higher response level if the situation warrants it. The time limit allowed for a check-in response is set company-wide for all travellers.
Voyage Manager offers a comprehensive travel risk management solution. It combines travel tracking, real-time risk alerts, pre-travel briefings, and an emergency SOS function.
Choose Voyage Manager for friendly, professional and easy check-ins. Schedule a demo with us today to find out how we can enhance your business travel experience, and improve the peace of mind of your travelling staff.
Don't just believe us, read what some of our customers have to say.
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We would love to be able to tell you all about Voyage Manager, and answer your questions. Contact us by phone or email to find out more or book a demo. We look forward to working with you.
